Buckingham Camera Club Rules2018-12-15T13:35:32+00:00

Club Competition Rules

Buckingham Camera Club

Last updated 11 December 2018

The club offers a range of competitions based on ‘SET’ assignment categories and ‘OPEN’ categories. These competitions are meant to be a fun way to learn and develop your skills by receiving feedback from an experienced judge.

Who can enter internal Club competitions?

1. Internal competitions are open to club members who have paid their annual membership. A full list of internal and external Competitions You Can Enter is available on the website.

What photos can I use?

2. All entries and their constituent parts must be taken by the entrant.
2.1 All entries should be recent work, within the last 2 years.
2.2 Entrants must hold the copyright of the original image/s taken.

Can I use images for more than one competition?

3.No image may be submitted more than once in the club competitions. There are two exceptions to this rule. Any picture used in the main club competition Photographer of the Year (POTY) may also be used in the following club competitions:

  • The Versatility Challenge
  • Instant PDI battles

What are the rules for the competitions?

Photographer of the Year
4.The Photographer of the Year is the main annual club competition which comprises of 8 rounds. All 8 rounds are for projected digital images (PDI). If, in exceptional circumstances, there are too many entries to be comfortably judged within the evening the ‘OPEN2’ entry will be held over. This entry can be re-entered by the member in one of the remaining rounds if they wish.
4.1Categories: Each round will have:

  • A ‘SET’ assignment category (1 image), and
  • An ‘OPEN’ category (2 images), that have no assignment or theme.

PLEASE NOTE: The ‘SET’ assignment subjects are listed in the Photographer Of The Year Titles in the Competition Area of the website. 

4.2Marking: All ‘SET’ assignment and ‘OPEN’ entries will be marked out of twenty. The competition will be judged by an external judge, or if an external judge is not available, a senior member of the club.
4.3Submission: A member can submit images in each of the 8 rounds. All entries should be submitted through the Internal Competition Entry Form on the website no later than the Sunday evening before the competition (see section 8 below for guidance on the format of entries and their naming).
4.4The Prize: This competition has a number of trophies and prizes associated with it. These are detailed below:

  • Photographer of the Year Trophy – The marks awarded in each round are totalled and the member with the highest score achieves the title of ‘Photographer of the Year’.
  • POTY Top Scoring ‘SET’ Trophy – The marks awarded in each round for ‘SET’ Assignments are totalled and the winner is the member with the highest score.
  • POTY Top Scoring ‘OPEN’ Trophy – The marks awarded in each round for ‘OPEN’ Assignments are totalled and the winner is the member with the highest score.
  • Newcomer Trophy – This is awarded to the new member in that year with the highest score awarded across all rounds for ‘SET’ and “OPEN’ categories.
  • President’s Cup – This is awarded to the most improved or highest scoring competitor who has not won any other internal club competition that year.

Print Competition
5.The Print Competition comprises of 2 rounds in total, which will be held in March and September each year.

5.1Categories: Each round will be of an ‘OPEN’ (no assignment or theme) category, and made up of three prints each round.
5.2Marking: The competition will be judged by an external judge, or if an external judge is not available, a senior member of the club (who is not a printmaker). All entries will be marked out of twenty.
5.3Submission: The closing time for entry to the Print Competition is 7.55pm on the competition evening. Members unable to attend should contact the competition secretary in advance who will arrange to submit the entry for them. A jpeg of the print should be submitted through the Internal Competition Entry Form on the website (see sections 8 and 9 below for guidance on the format of prints and their accompanying digital image).
5.4The Prize: The winner will be the member in that year with the highest cumulative score awarded across both rounds.

Versatility Challenge
6.The Versatility Challenge is a PDI competition held on the evening of the first Wednesday in August each year.

6.1Image Source: Any images used must be drawn from your existing portfolio stock, and may not be taken specifically for this contest. Images can be of any age.
6.2Subjects: Five ‘SET’ subjects are announced only two weeks before, at the summer Garden Party.
6.3Marking: All entries are marked out of ten by the previous winner of the competition.
6.4Submission: All entries should be submitted through the Internal Competition Entry Form on the website no later than the Sunday evening before the competition (see section 8 below for guidance on the format of entries and their naming).
6.5The Prize: A year’s free membership goes to the winner! They will select the subjects, and judge the following year’s competition.

Instant PDI battle
7.The Instant PDI battle is a team-based competition which may be held during the year. Two teams versus each other, an image is displayed by the first team and the opposing team has to come up with a representative image, in quick-fire rounds under the clock.

7.1Subjects: This is an ‘OPEN’ (no assignment or theme) category. Each entrant can bring up to 20 x PDI images, of any subject, although the more diverse the better.
7.2Marking: All entries are marked out of ten and each team’s points are totalled at the end of the evening. The highest scoring team is the winner. The competition will be judged by a member of the audience on the night.
7.3Submission: All entries are submitted on the night of the competition using a USB Memory stick. Each entrant should bring a thumbnail printout of each of the images that they are entering for reference by their team. (see section 8 below for guidance on the format of entries)
7.4The Prize: The Tail Pipe Trophy is awarded to the winning team of the evening.

What format do my entries need to be in?

There are two different formats used for entries to club competitions these are; Projected Digital Images (PDI) and Print.

Projected Digital Image (PDI)
8.Projected Digital Images are digital images submitted for competitions and should conform to the four requirements shown below:

8.1 Image Size: Images should be 1600 pixels (horizontal) by 1200 pixels (vertical). If smaller, the image should have a black surround to give the required 1600 x 1200 pixel image size.
8.2 Colour Space: Images should be set at sRGB.

PLEASE NOTE: The competition software has been configured so that it will automatically resize images, adding a black canvas if necessary, and change the colour space to sRGB. This automatic image resizing and change to the colour space may degrade the image quality.

8.3File Format: The file should be a JPEG, with the normal .jpg file extension.
8.4Naming: The naming of entries is made up of three constituent parts:

  • ‘Competition’  which indicates what competition the image is intended for. This varies based on the competition entered.
  • ‘Title’  is the second part and is the title you have decided to give your image.
  • ‘Author’  is the third part, which is the person’s name that is entering the competition.

8.4.1Below shows the naming structure for the respective competition:

  • Photographer of the Year
    • SET’, ‘OPEN1’ or ‘OPEN2’ are used for this competition. ‘SET’ is used for the ‘SET’ assignment category and the ‘OPEN1’ or ‘OPEN2’ are used for the OPEN category.

SET or OPEN1 or OPEN2 “space” “x” “space” Title “space” “x” “space” Author

e.g. OPEN2 x Winter Wonderland x Tony Chivers.jpg  )

SET or OPEN “space” “x” “space” Title “space” “x” “space” Author

e.g. SET x Winter Wonderland x Tony Chivers.jpg  )

  • Print Competition (JPEG image)
    • PRINT’ is used for this competition.

PRINT “space” “x” “space” Title “space” “x” “space” Author

e.g. PRINT x Winter Wonderland x Tony Chivers.jpg  )

PRINT “space” “x” “space” Title “space” “x” “space” Author

e.g. PRINT x Winter Wonderland x Tony Chivers.jpg  )

  • Versatility Challenge
    • VER’+Category Number is used for this competition.

VER+Category Number “space” “x” “space” Title “space” “x” “space” Author

e.g. VER1 x Winter Wonderland x Tony Chivers.jpg  )

VER+Category Number “space” “x” “space” Title “space” “x” “space” Author

e.g. VER1 x Winter Wonderland x Tony Chivers.jpg  )

  • Instant PDI battle
    • There are no requirements in naming structure for this competition.

Print Images
9.Print Images should conform to the following requirements:

9.1 Size: The minimum size of a print should be 6″ x 4″.
9.2 Colour: Prints should be either colour or monochrome* prints.
9.3 Mounting: All prints must be mounted. The maximum preferred size after mounting is 50cm x 40cm, which includes the mount.
9.4 Format of Print: Joiners, multiple prints, digital output and photocopies are acceptable.
9.5 Identification: Prints should be properly identified on the rear of the mount in the top left corner.  This should include;

  • Name of author
  • Title of print
  • Date submitted

PLEASE NOTE: Only prints that have 50x40cm mounts will be retained in the image bank for submission to external competitions.

Supporting Notes

The Buckingham Camera Club is a member of the CACC and the PAGB. The competitions that we run in the club are administered by our own rules BUT some of the best images from Internal Competitions may be retained by the External Competitions Secretary for use by the club in competitions organised by the Associations and Federations listed in the PAGB Handbook. Each has its own rules; the relevant information is on our website under Competitions You Can Enter.

* The club accepts the FIAP (2003), PAGB (2004) and CACC (2004) definition of monochrome:

“A black and white work going from the very dark grey (black) to the very clear grey (white) is a monochrome work with the various shades of grey. A black and white work toned entirely in a single colour will remain a monochrome work able to stand in the black and white (monochrome) category. On the other hand, a black and white work modified by a partial toning or by the addition of one colour becomes a colour work (polychrome) to stand in the colour category.”